What Really Goes Into Creating a Celebrant Ceremony?

When people think of a wedding ceremony, they often picture the final, polished version—the beautifully spoken words, the emotional vows, the perfect atmosphere. What they don’t see is the huge amount of work that goes on behind the scenes to make that moment magical.

As a Celebrant, my role is far more than just turning up on the day and delivering a script. Every single Celebrant ceremony I create is unique, written from scratch, and deeply personal to the couple. Unlike a registrar-led ceremony, where the format is often predetermined, a Celebrant ceremony is crafted with love, care, and meticulous attention to detail to reflect the couple’s unique personalities, love story, and values.

So, what really goes into creating a Celebrant ceremony? 

The Work Begins Long Before the Wedding Day

Many people assume that a Celebrant’s job begins and ends with the ceremony itself. In reality, what you see on the day is just the tip of the iceberg. Before I even step up to deliver a ceremony, I’ve already invested over 30 hours of work—sometimes even more!

The process starts with an initial consultation where I sit down with the couple (either in person or virtually) to get to know them. This is where I listen to their story—how they met, what they love about each other, their shared experiences, and what they envision for their special day.

From here, the real work begins.

The Personalisation Process: Writing a Unique Ceremony Script

No two couples are the same, which means no two Celebrant ceremonies should be the same either! Unlike a standardised legal ceremony, a Celebrant ceremony allows complete freedom to include whatever elements the couple desires.

To craft the perfect ceremony, I:

• Send out couples’ questionnaires – These help me gather all the important details, from their love story to the tone and style they want.
• Review their answers thoroughly – I highlight key moments, funny stories, sentimental memories, and meaningful words that will shape the script.
• Meet with the couple again – Over drinks or a relaxed chat, we discuss what they do (and don’t!) want in their ceremony, ensuring everything reflects them.
• Research any traditions or special elements – Whether it’s a handfasting ritual, a tequila shot, or a cultural tradition, I make sure to incorporate it in an authentic and meaningful way.
• Draft, edit, and refine – The first draft is just the beginning. I go through multiple versions, fine-tuning the language and ensuring every word feels right.
• Consult with the couple throughout – I share drafts with them, making adjustments based on their feedback until we have something they truly love.

By the time the final script is ready, it’s a fully tailored, heartfelt ceremony that perfectly represents the couple’s journey together.

Coordinating with Everyone Involved

A Celebrant ceremony isn’t just about the couple—it’s about creating a seamless experience for everyone involved. That means coordinating with multiple people, including:

• Readers – If a couple wants friends or family to read a poem or special message, I help them choose the perfect reading and ensure they’re comfortable and confident with their part.
• Musicians/DJs – Whether it’s a live musician or a curated playlist, I liaise with those handling the music to ensure the right song plays at the right moment.
• Photographers & Videographers – I work closely with them so they know exactly when key moments will happen, helping them capture the best shots.
• Venue Staff – From checking the setup to ensuring the couple’s vision comes to life, I collaborate with the venue team to iron out any last-minute details.

Communication is key, and I make sure everyone is on the same page well before the wedding day.

Site Visits, Rehearsals & Logistics Calls

Before the big day, if possible, I usually conduct a site visit to the venue. This helps me:

• Familiarise myself with the space
• Check acoustics and setup requirements
• Plan out where key moments (such as the couple’s entrance and vows) will take place
• Liase with the venue staff and discuss how we can work together to create the best experience possible for all involved

Some couples opt for a full rehearsal. It helps everyone feel prepared and confident, reducing any last-minute nerves.

And I also hold logistics calls to go over final details with the couple, ensuring everything is set for a smooth and stress-free experience.

The Wedding Day: Bringing It All to Life

On the wedding day itself, my job is far from just standing up and speaking! I arrive at least an hour or two early to:

• Check everything is in place – From chairs to microphones, I make sure the setup is perfect.
• Introduce myself to everyone – I touch base with key people to ensure we’re all in sync.
• Calm any last-minute nerves – Weddings can be overwhelming, so I make sure my couple is relaxed and ready to enjoy their moment.
• Deliver a heartfelt, engaging ceremony – This is the moment when all the hard work pays off, and I pour my heart into making it truly special.
• Coordinate the all-important confetti shot & group photos – Ensuring everyone is where they need to be for the perfect celebratory moment.

And sometimes, my job doesn’t stop there! Some couples ask me to stay on as their MC for the rest of the day, keeping things flowing smoothly.

Why a Celebrant Ceremony Is So Special

A Celebrant ceremony is so much more than just words—it’s a completely personal, memorable experience. The time, care, and dedication that goes into crafting it ensures that the couple and their guests walk away feeling truly connected to the moment.

Unlike a standard ceremony, which can feel impersonal and time-restricted, a Celebrant ceremony is full of personality, warmth, and meaning. It’s designed to reflect the couple’s love story in a way that is authentic and unforgettable.

And that’s why I love what I do. Helping couples celebrate their love in their own way is a privilege, and I wouldn’t change it for the world.

Final Thoughts

So, the next time someone asks, “What does a Celebrant actually do?”—the answer is a lot! From writing and planning to coordinating and performing, creating a Celebrant ceremony is a labour of love that requires creativity, attention to detail, and a deep passion for storytelling.

If you’re considering a Celebrant ceremony for your wedding, know that you’re not just getting someone to stand up and talk. You’re getting a personalised, meaningful, and unforgettable experience that reflects you as a couple.

And honestly? There’s no better way to say “I do.”